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Shipper Position Paper

Transportation industry regulatory update

Carriers and shippers alike on the hook for capacity, compliance and safety performance

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Regulatory Overview

A barrage of regulations continues to bear down on the transportation industry. This increased pace of transportation regulations will impact shippers; greater attention to mitigating risks is required.

Those who don’t stay on top of changes risk leaving their supply chain vulnerable to capacity, compliance, and safety issues.

The following guide has been developed to help shippers better understand the key points of recently adopted regulations challenging the industry, those on the horizon, the potential impact on business and implementation timing.

truck with regulatory or justice scales illustration image

Regulations in effect

Entry-Level Driver Training

Final rule published December 7, 2016 — Effective February 7, 2022

This rule applies to new drivers seeking their Class A or B commercial drivers license (CDL) for either interstate or intrastate and includes special training for drivers seeking a hazardous materials, passenger or school bus endorsement on their CDL. The training will be made up of two core parts: theory (classroom) and behind the wheel on a range and on a public road. There is no minimum hours of classroom or behind-the-wheel training. There is no required time that must be spent on theory training, but there are specific topics and materials that must be covered. The training must be given by a registered training provider, be listed on the FMCSA’s Training Provider Registry, and certify its students before a student may sit for the CDL skills exam. The final rule relies on a driver demonstrating proficiency in operating a commercial vehicle safely at the conclusion of the training, and the driver must pass a knowledge test with at least 80 percent.

California Air Resources Board (CARB) -- Truck/Trailer Regulations Plan

Effective January 1, 2021

The regulations call for the use of energy-efficient technologies and devices on trucks and trailers to move freight within the state of California. The CARB provides several different options for tractor and trailer regulation compliance. 

The regulations require investment on the part of carriers and shippers. Retrofitting trucks for compliance ranges from $10,000-$40,000 per unit. Retrofitting trailers is estimated at $800-$1,200 per unit. Carriers will undoubtedly need to share this cost, which will be reflected in either shipping rates or surcharges for freight moving in and out of California.

Forthcoming:

  • Tractors entering ports and rail yards: phase-in of 2010 model year engines or equivalent. CARB Compliance Deadline: January 1, 2021.
  • Tractors not entering ports and rail yards: all model years must be upgraded to 2010 engines. CARB Compliance Deadline: January 1, 2021.

California Assembly Bill 5 (AB 5)

Ninth Circuit overturns injunction blocking enforcement of AB 5 as it relates to motor carriers, introducing more uncertainty.

On April 28, 2021, the Ninth Circuit Court of Appeals overturned the January 16, 2020 preliminary injunction which barred the state from enforcing AB 5 as it relates to motor carriers until the court has reached a final verdict in the case.

Following the decision, the California Trucking Association requested that the Ninth Circuit perform an en banc review of its April 28, 2021 decision. This request was denied on June 21, 2021, but the CTA immediately filed a petition with the Ninth Circuit asking it to stay enforcement of the AB5 mandate while the CTA petitions the Supreme Court to hear the case. According to a June 23 news alert issued by the law firm of Scopelitis, Garvin, Light, Hanson & Feary, the Ninth Circuit granted California Trucking Association’s request for a stay of the AB5 mandate. CTA will file its request with the Supreme Court in the coming months.

It’s hard to predict the date the injunction will actually be lifted. In fact, industry experts expect protracted litigation over AB-5’s applicability to motor carriers. Such uncertainty regarding AB-5’s applicability to trucking may constrain capacity in and around the already backed up ports – which could increase rates for shippers.

By way of background, AB 5 is a California law that changes how the state determines whether a person is an employee or an independent contractor. Under AB 5, California considers a person an employee unless there is proof that:

  • The worker is free from the control and direction of the hiring entity in connection with the performance of their work;
  • The worker performs work outside the usual course of business for the hiring entity; and,
  • The worker is in an independently established trade of business of the same nature as the work performed.

Commercial Driver’s License Drug and Alcohol Clearinghouse

Final rule published December 5, 2016 — Effective January 6, 2020

This rule created a national clearinghouse for DOT-regulated positive drug and alcohol tests and those who refused to submit to required tests, excluding hair test results. Drivers with a positive test will be removed from the industry, and records of drug and alcohol program violations will remain in the clearinghouse for five years or until they have completed the mandated return-to-duty process including treatment and follow-up testing, whichever is later. In addition, the rule would require:

Employers of CDL holders or their service agents to report positive test results to the clearinghouse Position Paper / Regulatory update.

Prospective employers, acting on an application for a CDL driver position with the applicant’s written consent, to pay a fee and query the clearinghouse to determine if positive tests are on record for that applicant prior to hiring or allowing the person to drive a CMV.

Carriers to check their entire existing fleet annually to ensure no new results are in the clearinghouse since the driver was hired or leased to.

State licensing agencies to query the database and ensure no positive tests exist prior to issuing a new CDL or renewing or transferring a CDL

The rule is projected to cost $154 million annually and remove tens of thousands of drivers from entering the market. These increased costs are being passed along to shippers and consumers, becoming a permanent part of the market’s supply chain and distribution costs.

Through May 2021 there have been 2,415,826 unique user registrations for the Clearinghouse, which includes accounts for drivers, employers, C/TPAs, MROs, and SAPs.

Through May 2021 there have been 78,623 drug violations and 1,797 alcohol violations reported, totaling 80,420 reported violations.

Diabetes Standard

Final rule published September 19, 2018 — Effective November 19, 2018

In August 2017, FMCSA published a follow-up notice requesting comments on a revised proposal that would require insulin-dependent diabetic drivers to get a form from their treating clinician indicating their history with insulin, date of last comprehensive exam, and any diabetic complications they have had. This form would be brought to the certified medical examiner doing the driver’s DOT physical for review and to use in their determination of whether they will qualify the driver. When it was approved, a small number of insulin-dependent drivers were added to the industry’s mix.

Military Licensing and State Commercial Driver’s License Reciprocity (CDL Rule II)

Final rule published September 28, 2018 — Effective November 27, 2018

The final rule does allow state driver licensing agencies to waive the requirements for the commercial driver’s license knowledge tests for certain individuals who are, or were, regularly employed within the last year in a military position that requires/required the operation of a commercial motor vehicle. This program is voluntary for states, and they would not be required to waive the knowledge or skills tests. The costs of this rule are thought to be minimal and not quantifiable, while benefits would be accrued primarily by the service member and their future employer.

Electronic Logging Devices

Effective December 2017

The FMCSA proposed rulemaking on electronic logging devices (ELDs) that would require every motor carrier with interstate drivers to install a compliant ELD. 

Since December 18, 2017, roadside enforcement personnel began documenting ELD violations and issuing citations to commercial motor vehicle drivers operating vehicles without a compliant ELD. Despite the noncompliance, these vehicles will still be allowed on the road. Since April 1, 2018, inspectors started placing commercial motor vehicle drivers out of service if their vehicle is not equipped with a required device, and the truck will remain out of service for a minimum of 10 hours. ELD violations will impact a carrier’s CSA scores in the Hours of Service BASIC for two years, and it will appear on the driver’s PSP record for three years. FMCSA will be able to see which carriers are being issued these types of violations. There has been a virtual lack of ELD violations from large carriers since the mandate. Seventy-six percent of violations are from fleets with fewer than 20 trucks.

Emissions and Fuel Economy Standards

Effective October 26, 2016

The U.S. Environmental Protection Agency (EPA) and the U.S. Department of Transportation’s National Highway Traffic Safety Administration (NHTSA) finalized new emissions and fuel economy standards for medium- and heavy-duty vehicles to be implemented fully in 2017. The rule calls for specific percentage reductions in carbon dioxide emissions and fuel consumption for tractors, engines and trailers with improvements throughout the vehicle. The Phase 2 rule would set GHG and FE standards on trailers for the first time beginning with model year 2018 trailers, which could be achieved using tire and aerodynamic technologies already on the market. The rule is expected to lower CO2 emissions by approximately 1.1 billion metric tons, while reducing oil consumption by up to 2 billion barrels over the lifetime of the vehicles sold under the program. The agencies estimate payback time on tractors and trailers to be just two years.

Commercial Driver’s License Requirements for Military Personnel (CDL Rule I)

Final rule published October 12, 2016

In recognition of the truck driver training received while serving our country, the federal government is looking to ease the transition of military members into civilian careers by reducing onerous paperwork and simplifying the licensing process. The rule includes:

  • Extending the time period for applying for a skills test waiver from 90 days to 1 year for recently separated military.
  • Requiring states to accept the military commercial vehicle license of certain military personnel in exchange for a CDL.
  • Allowing active duty military members to apply for their Commercial Learner’s Permit (CLP) or CDL in their current state of residence with the CLP or CDL being issued by their state of domicile.

Driver Coercion

Effective January 29, 2016

New fines for carriers, shippers, receivers, or transportation intermediaries who coerce truck drivers to operate outside of federal safety regulations have gone into effect, and any party in the supply chain found responsible for coercive acts will be fined up to $16,000 per incident. Coercing drivers to violate Hours of Service limits, drug and alcohol testing, hazardous materials rules, and other regulations are prohibited. This regulation places shippers directly under the FMCSA’s regulatory purview for the first time. 

Under the rule, coercion is defined as:

  • “A threat by a motor carrier, shipper, receiver, or transportation intermediary, or their respective agents, officers or representatives to withhold business, employment or work opportunities from, or to take or to permit any adverse employment action against, a driver in order to induce the driver to operate a commercial motor vehicle under conditions which the driver stated would require him or her to violate one or more FMCSA regulations; or the actual withholding of business, employment or work opportunities or the actual taking or permitting of any adverse employment action to punish a driver for having refused to engage in such operation of a commercial motor vehicle.”

Tank Endorsement

Effective July 8, 2015

Shippers moving contained liquids in dry van trailers must now comply with the same tank endorsement rules as the bulk industry. The “Commercial Driver’s License Testing and Commercial Learner’s Permit Standards” rule redefined what is considered to be a tank and, for the first time, includes capacity requirements. Under the new rule, a tank is: 

  1. “Any commercial vehicle that is designed to transport any liquid or gaseous material within a tank.”
  2. “Tanks having an individual rate capacity of more than 119 gallons and an aggregated capacity of 1,000 gallons or more that is either permanently or temporarily attached to the vehicle or chassis.”

Tanks that are manifested as either being empty or as residue on a bill of lading do not apply under the rule. If a load meets the capacity and configuration requirements defined above, a driver with a “tank endorsement” on his or her CDL must transport it.

Medical Examiner Rule

Effective May 21, 2014

In 2008, the FMCSA proposed a rule that will require individuals who administer medical exams for commercial drivers to be trained, tested, and certified to a national standard. Additionally, a National Registry of Certified Medical Examiners (NRCME) will be created in order to track qualified medical professionals. This rule was developed in order to improve the medical oversight of commercial drivers as well as prevent commercial vehicle-related crashes, injuries, and fatalities. 

May 24, 2014, marked the deadline for medical examiners to be properly certified and registered to be compliant with the U.S. Department of Transportation (DOT). Since then, standardized examinations have identified drivers who exhibit or are at risk for conditions such as hypertension, sleep apnea, and diabetes. Because of the increased complexity and administrative efforts associated with the NRCME, most medical professionals and/or healthcare providers have dramatically increased the price for physicals. These costs are being passed along to shippers and consumers.

Self-Certification

Effective January 30, 2014

As of January 30, 2014, all CDL holders in the U.S. must self-certify (formally disclose) to the State Licensing Agency (DMV) what type of work he or she does, using one of the following four categories:

  • Non-Excepted Interstate: Driver is engaged in interstate commerce and must meet the federal DOT medical card requirements.
  • Excepted Interstate: Driver is engaged in interstate commerce and does not have to meet the DOT medical card requirements.
  • Non-Excepted Intrastate: Driver is engaged in intrastate commerce and must meet state driver qualification requirements.
  • Excepted Intrastate: Driver is engaged in intrastate commerce and does not have to meet the DOT medical card requirements 

Drivers who work in interstate commerce will also need to provide a medical certification (DOT physical) to prove they are qualified to drive. Failure to present valid medical documentation will result in the denial of the issuance or renewal of the CDL, putting them out of commission until resolved.

Recent regulations expected in the near future

FAST Act: SAMHSA Hair Testing Procedures

Notice and request for comments published September 2020

The Substance Abuse and Mental Health Services Administration (SAMHSA), part of the Department of Health and Human Services, proposed guidelines on the use of hair samples for drug testing CMV operators. FMCSA required SAMHSA to develop and complete guidelines for hair sample drug testing as part of the FAST Act. 

Hair samples would be permitted—but not required—for use in pre-employment and random drug testing, but not as the sole method. If using hair testing, collection of a second allowable sample (e.g., urine or an oral swab test) is required in case the hair test comes back positive or the donor is unable to provide a hair sample. The two-test approach is said to protect donors from issues that have been identified as limitations of hair testing. However, the two-test method removes the value of hair testing because the detection window from urine is much shorter.

The public comment period closed on November 9, 2020.

HOS Reform Rulemaking

Effective September 29, 2020

The FMCSA revised four sections of the existing Hours of Service rule. The final published rule includes the following updates:

  • Short Haul Exemption: The operating radius is extended from 100 to 150 miles and the maximum on-duty time increased from 12 hours to 14 hours.
  • Adverse Driving: Drivers can extend the maximum driving window (11-hour clock) by up to two hours in adverse conditions. The adverse conditions can include issues known by the driver as well as the dispatcher.
  • Sleeper Berth: Drivers can now split their 10-hour minimum off-duty requirement into two separate periods: either an eight- and two-hour split (8/2) or a seven- and three-hour split (7/3).
  • Neither period counts against the 14-hour daily driving limit.
  • Break: Drivers must take a 30-minute break after eight hours of continuous driving, but the break can be on-duty/not driving or off-duty time.

The FMCSA estimates the annual cost savings of this rule to be $277.4 million. The revised rule will have very minimal impact on shippers.

Commercial Driver Pilot Program

Notice and request for comments published May 2019

In October 2020 FMCSA proposed expanding the military occupational specialties that would be allowed in the pilot.

FMCSA collected feedback on the training, qualifications, driving limitations, and vehicle safety systems that should be considered in the pilot design. The data from the pilot will be used to determine if a change to the current requirement for interstate drivers to be 21 years of age be reduced to allow drivers age 18-20 with military training to operate commercial motor vehicles (CMV). Seven Military Occupational Specialties (MOS) classifications were approved for the initial pilot program. FMCSA is proposing to expand the list of eligible classifications to include another nine MOS. 

Comments on the possibility of including additional MOS classifications closed November 9, 2020.

Minimum Insurance Liability

Reintroduced April 2021

The new proposed bill, Improving National Safety by Updating the Required Amount of Insurance Needed by Commercial Motor Vehicles per Event (INSURANCE) Act was introduced to replace the rule on minimum liability insurance, which was withdrawn in 2017. The Insurance Act would raise the minimum liability insurance requirements for carriers and tie the minimum to the inflation rate of medical costs. The current mandatory minimum of $750,000 hasn’t changed since 1980 when the Motor Carrier Act passed. In a 2014 report, the FMCSA concluded that $750,000 did not cover serious accidents due to inflation and increased medical costs. The new bill would set the insurance minimum at $4.9 million per accident.

Safe Roads Act

Reintroduced April 2021

The proposed Safe Roads Act would set a new standard requiring new commercial motor vehicles to be equipped with an automatic emergency braking system and be installed in commercial motor vehicles to be used while in operation. The automatic emergency braking system would, based on a predefined distance and speed to an obstacle in the path of the vehicle, alert the driver of an obstacle and automatically apply the brakes if necessary to avoid a collision.

Legislation

Speed Limiter

Introduced June 2019

The proposed bill known as the Cullum Owings Large Truck Safe Operating Speed Act of 2019 would require all new Class 7 and Class 8 trucks to be equipped with speed-limiting devices that would be set to a maximum of 65 mph. The bill would also require that trucks with existing speed limiters would extend the 65 mph maximum speed requirement. Trucks without speed limiters would not be forced to install them retroactively.

Younger Interstate Drivers -- the DRIVE Safe Act

Reintroduced March 2021 

The proposed bill (S.569) known as the DRIVE Safe Act has been reintroduced. In September 2020, FMCSA formally announced a second possible pilot program to allow non-military drivers 18-20 to operate CMVs in interstate commerce under certain conditions.

FTR Transportation Intelligence conducted an analysis of the 18- to 20-year-old population, accounting for gender breakdowns, high school graduation rates, college enrollment, labor participation rates for young adults, and the current trucking participation rate. This analysis combined with the proposed DRIVE Safe Act could result in 48,000 new interstate heavy truck/tractor-trailer drivers initially and an estimated 16,000 each year after. 

The public comment period regarding this pilot program closed on November 9, 2020.

Regulations withdrawn

Speed Limiters

Rule was withdrawn July 2017

A pending rule by the U.S. DOT issued by both FMCSA and NHTSA will mandate the use of speed limiting devices — automatically calibrating a vehicle’s speed — on the electronic control modules (ECM) of newly manufactured trucks weighing more than 26,000 lbs., effective three years after the final rule is published. The rule was withdrawn when the DOT moved the speed limiter mandate to a long-term agenda item, away from the active rulemakings list.

Evaluation of Safety Sensitive Personnel for Obstructive Sleep Apnea

Rule was withdrawn June 2017

The FMCSA and Federal Railroad Administration (FRA) requested data and information regarding the prevalence of moderate to severe obstructive sleep apnea (OSA) for individuals occupying safety-sensitive positions in rail and highway transportation. The agencies also sought information about the potential economic impact and safety benefits of regulatory action for transportation workers with multiple risk factors for OSA to undergo medical evaluation and treatment. The rule was withdrawn after the agencies determined there was not enough information available to support moving forward with a rulemaking action.

Carrier Safety Fitness Determination

Rule has been withdrawn pending review of CSA study results

The FMCSA withdrew its January 21, 2016, notice of proposed rulemaking on March 23, 2017. The notice had proposed changing the current Compliance, Safety, Accountability (CSA) system to a one-rating system that would deem carriers “unfit” if they failed two or more CSA BASICS. The withdrawal was prompted by reactions to the initial proposal.

Published August 2021

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